How to use this resource
A practical operating reference for accountable teams.
Complete before the tenancy begins, then review all failed, uncertain, or blocked items before publishing the baseline to the tenant.
Designed for
- Property managers and inventory clerks
- Compliance and maintenance coordinators
- Staff completing move-in readiness inspections
Visit setup and applicability
Load the correct property and inspection context.
- Confirm property, unit, tenancy, assessor, date, occupancy type, weather, utilities, previous report, and template version
- Review open repairs, complaints, compliance gaps, access limitations, vulnerable-person needs, and landlord instructions
- Confirm required overview and close-up evidence shot list
Exterior, access, and security
Inspect the route into and around the home.
- Entrances, paths, steps, rails, external lighting, doors, windows, locks, glazing, intercom, communal access, gardens, balconies, bins, drainage, and visible roof or gutter concerns
- Record keys, fobs, codes, alarms, parking, outbuilding access, and any unauthorised-access risk
Utilities, heating, water, and electrical
Record operation, readings, and visible defects.
- Electricity, gas, and water meter serials and readings
- Stopcock, gas shutoff, consumer unit, sockets, switches, lighting, visible cabling, and appliance connections
- Boiler, heating, hot water, radiators, water pressure, drainage, visible leaks, and ventilation
- Escalate smells, scorch marks, exposed conductors, active leaks, unsafe appliances, or unavailable essential services immediately
Room condition and inventory
Create a consistent record for every room and supplied item.
- Overview media plus walls, ceilings, floors, doors, windows, glazing, locks, lighting, sockets, radiators, ventilation, cleanliness, damp, mould, pests, and damage
- Kitchen worktops, cupboards, sink, seals, cooker, refrigerator, washing appliances, extractor, and appliance serials
- Bathroom sanitary fittings, seals, grout, drainage, extractor, hot water, slip hazards, and privacy locks
- Furniture quantity, stability, condition grade, manufacturer, model, accessories, and close-up evidence for defects
Safety, accessibility, and compliance
Record visible risk and source records without claiming professional certification.
- Smoke and CO alarms, escape access, fire doors where applicable, obstructions, signage, emergency lighting, cooking and charging risks
- Falls, glazing, structural, gas/CO, electrical, damp/mould, asbestos, pest, temperature, appliance, furniture, external, vulnerability, and safeguarding indicators
- Mobility barriers, accessible controls, alarm accessibility, evacuation assistance, and communication accommodations
- Gas record, EICR, EPC/MEES, licensing, fire assessment where applicable, asbestos and legionella information, manuals, and emergency information
Readiness decision and follow-up
Turn every exception into an owned action.
- Record finding, location, evidence, likelihood, severity, existing control, proposed action, owner, due date, and residual risk
- Create work order, compliance item, monitoring schedule, or immediate safeguard as appropriate
- Choose ready, conditionally ready, or blocked and record reviewer approval
- Generate and version the report before tenant invitation